Information for suppliers
Here you’ll find key information for suppliers to Te Kōhanga Reo National Trust.
All our buying activities are made within the framework of our:
Procurement policy, which is generally based on the Government principles for purchasing
Delegations policy
We use our existing supply contracts where we can.
Contract opportunities with higher values will generally be advertised for tender.
Our payment terms
Our standard payment terms apply if there is no contract in place, or no other payment terms are specified. Standard payment terms mean payment is made by the 20th of the month after we have received your invoice. For example, if we receive an invoice on 25th January, it will be paid on 20th February.
Our payment method
Our payment method is electronic funds transfer (EFT). This means payments WILL be deposited directly into your designated bank account. We will endeavour to email a remittance advice confirming the EFT payment on the day the payment is made.
Onboarding of new suppliers and changing your bank account
To onboard you as a new supplier or to change your existing payment bank account we need to verify your bank account details. You can do this by sending us:
A bank deposit slip (a scanned copy is acceptable), or
A screenshot showing your bank account details (please block out any account activity).
It needs to include:Your bank’s logo, and
Your account number, and
Your account name
Make sure the bank account number and name match the details on the invoice as this is what we will be verifying.
Keeping your details up to date
If you change:
Your bank account information
Your address
Your email address
Your company name
Any other information you've previously provided
Please email us at [email protected] so we can make the necessary changes.
Supplier feedback and complaints
If you have any concerns or feedback, please email [email protected]
Our purchase order number format is PO000xxx. Please ensure this is stated on your invoice.
Tips to make sure your payment isn't delayed:
Submit a complete and accurate invoice, ie one that meets the requirements of the Goods and Services Tax (GST) Act 1985
If your business is GST-registered, include your GST number and the words “Tax Invoice”
Include the name of your contact who requested the goods and services as well as the purchase order number
Clearly state the purchase order number the invoice relates to
Clearly state what was delivered, quantity and unit price
Correct any discrepancies or changes before sending your invoice
Sending us your invoices
We prefer to receive a PDF of your invoices electronically to our Accounts Payable team at [email protected].
If you are unable to send your invoice electronically, you can send it to:
Te Kōhanga Reo National Trust
PO Box 38 741
Wellington
6011
Send any accounts payable queries to [email protected].